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Demo Reset's Privacy and Personal Data Policy

For Extituto de Política Abierta, the protection, integrity, and confidentiality of the personal data of the participants of the project DemoReset is very important to the That is why we have designed this policy for the storage and processing of data entered on the DemoReset platform and we are committed to the protection and proper handling of such data, in accordance with the legal regime for the protection of personal data applicable in Colombia.

The Privacy Policy and Treatment of Personal Data of DemoReset specifically establishes the way in which such data will be protected and treated in accordance with the provisions of Law 1581 of 2012 and Decree 1377 of 2013 on data protection, as well as with other rules that modify, regulate or extend such regulation.


ARTICLE 1. DEFINITIONS. For the purposes of the application of the provisions contained in this policy, in accordance with the provisions of Article 3 of Law 1581 of 2012 and Article 3 of Decree 1377 of 2013, the following definitions shall apply:

  1. Authorization: Prior, express, and informed consent of the holder to carry out the processing of personal data.
  2. Privacy Notice: Verbal or written communication generated by the Controller, addressed to the Data Holder for the Processing of his personal data, by means of which he is informed about the existence of the policies of the information processing policies that will be applicable, the way to access them and the purposes for which the personal data is to be processed.
  3. DataBase: Organized set of personal data that is subject to Processing.
  4. Personal data: Any information linked or that can be associated to one or more determined or determinable natural persons.
  5. Sensitive personal data: Information that affects the privacy of the person or whose improper use may generate discrimination, such as those that reveal racial or ethnic origin, political orientation, religious or philosophical convictions, trade union membership, social organizations, human rights organizations, or those that promote the interests of any political party or that or that guarantee the rights and guarantees of opposition political parties, as well as data related to health, sex life and biometric data (fingerprints, among others). For the purposes of this policy, Extituto de Política Abierta warns of the optional nature of the holder of the personal data to provide this in the cases in which it may be requested.
  6. Public data: Data that is not semi-private, private, or sensitive. Public data are considered, among others, data related to the marital status of individuals, their profession or trade, and their status as merchants or public servants. By their nature, public data may be contained, among others, in public records, public documents, official gazettes and bulletins, and duly executed judicial sentences that are not subject to confidentiality.
  7. Data Processor: Natural or legal person, public or private, which by itself or in association with others, performs the Processing of personal data on behalf of the Data Controller. For this Privacy Policy and Processing of Personal Data of DemoReset, the data processors will be Extituto de Política Abierta. Particularly the persons under the responsibility of this organization, who by virtue of the authorization and the Data Policy have the legitimacy to submit to processing the personal data of the holder. The persons expressly authorized by Extituto de Política Abierta to handle the data will be given by virtue of a confidentiality agreement, where there is also an obligation to use such data in accordance with this Policy. 
  8. Authorized: They will be the persons within Extituto de Política Abierta, who by virtue of the authorization and the authorization and the Policy have the legitimacy to submit the personal data of the holder to the personal data of the holder. The Authorized includes the gender of the Entitled.
  9. Enablement or being Enabled: It is the legitimization that expressly and by means of a confidentiality contract, granted by the Open Policy Institute to third parties, in compliance with the applicable law, for the processing of personal data, making such third parties in charge of the processing of personal data provided or made available.
  10. Claim: Request of the data owner or the persons authorized by him/her or by law to correct, update or delete their personal data or when they notice that there is an alleged breach of the data protection regime, according to Article 15 of Law 1581 of 2012.
  11. Data Controller: Natural or legal person, public or private, that by itself or in association with others, decides on the database and/or the processing of the data. Extituto de Política Abierta is responsible for the management of the database of the DemoReset platform.
  12. Data Subject: Natural person whose personal data is the object of processing.
  13. Processing: Any operation or set of operations on personal data, such as collection, storage, use, circulation, or deletion.
  14. Transfer: The transfer of data takes place when the Data Controller and/or Data Processor, located in Colombia, sends the Controller and/or Processor of personal data, located in Colombia, sends the information or personal information or personal data to a recipient, which in turn is a Data Controller and is located inside or outside the country. Processing and is located inside or outside the country.
  15. Transmission: Processing of personal data that involves the communication of such data within or outside the territory of the Republic of Colombia when its purpose is the performance of a Processing by the Processor on behalf of the Controller.
  16. DemoReset: DemoReset is a Global South Deliberation Lab, which seeks to consolidate the current wave of deliberative democracy around the world. 

The data collected will be used to make possible the execution of the laboratory.

ARTICLE 2. PURPOSE. The purpose of this document is to regulate the procedures for the collection, handling, and processing of personal data to be collected in the context of the use of the DemoReset website. collected in the context of the use of the DemoReset website.

ARTICLE 3. SCOPE OF APPLICATION. This manual shall be applicable to the personal data registered on the DemoReset platform. 

ARTICLE 4. APPLICABLE LEGISLATION. This manual was prepared taking into account the provisions of Law 1581 of 2012 “By which general provisions are issued for the protection of personal protection of personal data” and Decree number 1377 of 2013 “Whereby Law 1581 of 2012 is partially regulated”. partially regulates Law 1581 of 2012″. The Privacy Policy and Treatment of Personal Data of DemoReset specifically establishes the way in which such data will be protected and treated in accordance with these provisions. protected and treated in accordance with these provisions, as well as other rules that modify, regulate or expand modify, regulate or extend such regulation. What is not expressly established in this Policy is understood to be regulated and governed by the aforementioned rules.


The information collected will be used in the framework of the “DemoReset” project, which seeks to consolidate the current wave of deliberative democracy around the world through a Global South Deliberation Lab.

By accepting DemoReset’s Privacy and Personal Data Processing Policy, the owners authorize the processing of the data. In turn, DemoReset undertakes to guarantee the anonymity of the data in the information produced from the treatment, with the aim of protecting the owners.



The collection, storage, use, circulation, or deletion of personal data by Extituto de Política Abierta require the free, prior, express and informed consent of the owner of such data on the web platform Occupy the Policy. 

 Extituto de Política Abierta, as the party responsible for the processing of personal data, has put in place the necessary mechanisms to obtain the authorization of the owners, ensuring in any case that it is possible to verify the granting of such authorization. With the aforementioned authorization, the owner accepts the policies and conditions set forth herein. 


 The authorization of the owner of the information shall be stated in each of the data collection channels and mechanisms of Occupy the Policy. 

 Thus, it may be recorded in a physical or electronic document, or in any other format that allows guaranteeing its subsequent consultation. The authorization will be issued by the holder prior to the processing of personal data, in accordance with the provisions of Law 1581 of 2102. With the consented authorization procedure, it is guaranteed that the holder of the personal data has been made aware of the fact that his personal information will be collected and used for specific and known purposes, as well as that he has the option to know any alteration to them and the specific use that has been made of them. The above in order for the holder to make informed decisions regarding their personal data and control the use of their personal information. 



In accordance with the provisions of article 8 of Law 1581 of 2012, the holder of the personal data has the following rights.

a) To know, update and rectify their personal data before the EXTITUTO DE POLÍTICA ABIERTA, in their capacity as data controllers.  
b) To request proof of the authorization granted to the EXTITUTO DE POLÍTICA ABIERTA, in their capacity as Data Controllers. 
c) Be informed by the EXTITUTO DE POLÍTICA ABIERTA upon request, regarding the use given to their personal data. 
d) File complaints before the Superintendence of Industry and Commerce for violations of the provisions of Law 1581 of 2012, once the consultation or complaint process has been exhausted before the Data Controller. 
e) Revoke the authorization and/or request the deletion of the data when the Processing does not respect the principles, rights, and constitutional and legal guarantees. 
f) Access free of charge to their personal data that have been subject to Processing.


EXTITUTO DE POLÍTICA ABIERTA will keep in mind, at all times, that personal data are the property of the persons to whom they refer and that only they can decide about them. In this sense, they will make use of them only for those purposes for which they are duly empowered, and respecting in any case Law 1581 of 2012 on personal data protection.

In accordance with the provisions of Article 17 of Law 1581 of 2012, EXTITUTO DE POLÍTICA ABIERTA undertakes to comply on an ongoing basis with the following duties:

(a) Guarantee to the Data Subject, at all times, the full and effective exercise of the right of habeas data.  
b) To keep the information under the security conditions necessary to prevent its adulteration, loss, consultation, use or unauthorized or fraudulent access.  
c) Update, rectify or delete the data in a timely manner, that is, within the terms set forth in Articles 14 and 15 of Law 1581 of 2012. 
d) To process the queries and claims made by the Data Holders under the terms set forth in Article 14 of Law 1581 of 2012. 
e) Insert in the database the legend “information under judicial discussion” once notified by the competent authority on judicial proceedings related to the quality or details of the personal data. 
f) Refrain from circulating information that is being disputed by the Data Subject and whose blocking has been ordered by the Superintendence of Industry and Commerce. 
g) Allow access to the information only to those persons who may have access to it. 
h) Inform the Superintendence of Industry and Commerce when there are violations to the security codes and there are risks in the administration of the information of the Holders. 
i) Complying with the instructions and requirements given by the Superintendence of Industry and Commerce.
j) Following the ethical recommendations on privacy and security of the principles for digital development, Occupy the Policy will avoid the disclosure in the results shared to the public, of content that may represent false news, misinformation, sexual content, or hate speech. It may make general reference to the fact that such content was received, but without propagating it.  



The power of disposition or decision that the holder has over the information that concerns him/her, necessarily entails the right to access and know if his/her personal information is being processed, as well as the scope, conditions and generalities of such processing. 

Likewise, the holder has the right to request its rectification in case it is inaccurate or incomplete and to cancel it when it is not being used according to legal or contractual purposes and terms or according to the purposes and terms contemplated in this Privacy Policy. 

The EXTITUTO DE POLÍTICA ABIERTA will guarantee the right of access when, upon accreditation of the identity of the holder or his/her representative or proxy, he/she requests it according to the provisions of Law 1581 of 2012. Holders and users may exercise their rights to know, update, rectify and delete their personal data by sending their request to the e-mail address: in accordance with this Privacy Policy.  

The following information must be included in the request: 
– Names and surnames. 
– Type of document. 
– Document number. 
– Telephone number. 
– E-mail address. 
– Country. 
– Subject. 

ARTICLE 11. RESPONSE TO QUERIES. In any case, regardless of the mechanism implemented for the attention of consultation requests, such requests shall be answered within a maximum term of ten (10) working days from the date of receipt. When it is not possible to answer the consultation within such term, the interested party shall be informed before the expiration of the 10 days, stating the reasons for the delay and indicating the date on which the consultation will be answered, which in no case may exceed five (5) business days following the expiration of the first term. 

ARTICLE 12. CLAIMS. Pursuant to the provisions of Article 14 of Law 1581 of 2012, the Data Subject or his/her assignees who consider that the information contained in a database should be corrected, updated, or deleted, or when they notice the alleged breach of any of the duties contained in Law 1581 of 2012, may file a claim with the Data Controller, which shall be processed under the following rules:

  1. The claim may be submitted by the Data Subject through the email address provided by the EXTITUTO DE POLÍTICA ABIERTA. If the claim received does not have complete information that allows it to be processed, that is, with the identification of the Holder, the description of the facts that give rise to the claim, the address, and accompanying documents to be asserted, the interested party will be required within five (5) days of receipt to correct the faults. If two (2) months have elapsed from the date of the request without the applicant submitting the required information, it will be understood that the claim has been withdrawn. If for any reason the Corporation receives a claim that in fact should not be directed against it, it will transfer it to the appropriate person within a maximum term of four (4) working days and inform the interested party of the situation. 
  2. The maximum term to address the claim shall be fifteen (15) business days from the day following the date of receipt. When it is not possible to address it within such term, the interested party shall be informed before the expiration of such term of the reasons for the delay and the date on which the claim will be addressed, which in no case may exceed eight (8) business days following the expiration of the first term.


If you have any questions or queries about the process of collection, processing, or transfer of your personal information, or consider that the information contained in our database should be subject to correction, updating or deletion please send us a message to the following email account:

For further information on Occupy Policy and contact forms, you can consult the following address This website has with it the applicable terms and conditions, which can be consulted for more information.

Melisa Ross

PhD candidate at the Berlin Graduate School for Social Sciences (BGSS) of Humboldt University in Berlin, Germany, and a research fellow of the Healthier Democracies project led by Public Agenda in New York, USA. “My research focuses on the Latin- American left turn, postneoliberalism, citizen participation and democratic innovations”.

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Azucena Morán

Research associate at the Institute for Sustainability Research – Helmholtz Center Potsdam. Her transdisciplinary work explores deliberative and participatory responses to planetary challenges. She serves on the Editorial Board of Participedia and on the Steering Committee on Democratic Innovations of the European Consortium for Policy Research (ECPR).

Yanina Welp

Associate researcher at the Albert Hirschman Center on Democracy, Graduate Institute, Geneva (Switzerland) and editorial coordinator of Agenda Pública. Between 2016 and 2019 she was co-director of the Latin American Zurich Center, at the University of Zurich. She has a PhD in Political and Social Sciences from the Pompeu Fabra University (Barcelona, Spain) and a degree in Political Science and Social Communication Sciences, both from the University of Buenos Aires (Argentina). She obtained the Habilitation with the Venia Legendi in Latin American Studies from the University of St.Gallen (Switzerland). She is co-founder of the Red de Politólogas. She specializes in the study of political participation, a topic on which she has published books, articles, and book chapters.

Claudia Chwalisz

Claudia is the lead author of the first OECD report on deliberative democracy: Innovative Citizen Participation and New Democratic Institutions: Catching the Deliberative Wave (2020; co-authored with Ieva Cesnulaityte), and she led the development of the OECD Good Practice Principles for Deliberative Processes. She oversaw the development of the OECD Evaluation Guidelines for Representative Deliberative Processes (2021) is the author of a new OECD paper on Eight Ways to Institutionalise Deliberative Democracy (2021). She co-ordinated the OECD Innovative Citizen Participation Network of leading international practitioners, academics, public servants, artists, and designers, and she edited the OECD’s online digest Participo.

Yago Bermejo

Yago has been working on democratic participation projects for more than 10 years. He has experience in facilitation, process design and strategies for the use of democratic digital tools. From 2016 to 2019, he has been responsible for ParticipaLab, a democratic innovation laboratory, at Medialab Prado, in coordination with the Participation Area of the Madrid City Council, in which he has developed numerous projects related to Decide Madrid as well as the design of the Observatory of the City and the G1000 of Madrid, pioneering experiences in the use of lottery and deliberation in Spain.

Susan Lee

Susan is a student and democracy practitioner from Seoul, South Korea. In 2020, she co-founded the World Citizens’ Assembly, a prototype for a global citizen’s assembly based on iterative pilot testing, with Yago Bermejo Abati. In 2021, Deliberativa began co-incubating the Global Assembly, the first sortition-selected global citizens’ assembly in the lead-up to COP26. Deliberativa coordinated the delivery of pilot tests on multilingual virtual deliberation to inform the final Assembly design. As part of the Implementation Circle, Susan supported the recruitment and management of 100+ global partners to implement a decentralized sortition and train local hosts of Assembly participants. In the fall of 2021, she co-designed and implemented the deliberative process and output consolidation methodology. Susan has been the main spokesperson for the GA since the project launched; you can see some of Susan’s media work here and here. Susan is interested in imagining participative models of global governance, decolonizing deliberative democracy, and placing youth at the front of the deliberative wave.

Maria Paulina Ibarra

Executive Director of Fundación Multitudes, a non-profit organization based in Chile. She has global experience in transparency, citizen participation and accountability, having worked with organizations such as Open Government Partnership and the World Bank. She holds a BA in Communication from Marymount University, and an MA in Communication from Georgetown University.

Andre Noel Roth

He is a Political Scientist (1990), Master in Political Science (1994) and Doctor in Economic and Social Sciences, mention in Political Science (1999) from the Université de Genève-Switzerland. He has been professor of public policy analysis in Switzerland and in several universities in Colombia and Latin America. Since 2006, he is a Research Professor (currently tenured) attached to the Department of Political Science of the Faculty of Law, Political and Social Sciences (FDCPyS) of the National University of Colombia, Bogotá. He has held the positions of Coordinator of the Doctorate in Political Studies and International Relations, Director of the journal Ciencia Política, Director of the Instituto de Investigación Socio-jurídica UNIJUS and Vice-Dean of Research and Extension of the FDCPyS. He is also Director of the Research Group “Analysis of Public Policies and Public Management”. Public Policy and Public Management Analysis” (APPGP) (category B Colciencias 2021), Coordinator of the Innovation in Governance Innovation in Governance Laboratory (GobLab) of the FDCPyS, Co-coordinator of the group Comparative Public Policy group of ALACIP and Co-editor of the journal Mundos Plurales (FLACSO-Ecuador). Ecuador). He has published several books and dozens of chapters and articles on public policy and administration. administration.

HUB Eastern Europe

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Mosaic. Shaping Ideas into Success Stories.

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Resurgentes Regional Leader: 

Mission: Implementing four climate assemblies in vulnerable Latin American cities. 
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Asuntos de Sur, Argentina
Fundación Ciudadanía Inteligente, Chile
Procomum, Brasil
Extituto de Política Abierta, Colombia

Mission: Promoting collective intelligence on citizen deliberation in Latin America, presenting joint projects for environmental agendas with a gender perspective.


Deliberation is understood as a conversation among diverse actors and with diverse opinions in which space, time, methodologies and procedures are available so that the actors involved can carefully consider the pros and cons of a decision before adopting it, seek the best ways to express their opinions and/or influence the decisions of local authorities on a topic of common interest.


  • The differential of the practices is related in the first place to the specific community origin of those who develop them: Indigenous peoples, LGTBIQ+ Communities, collectives or other forms of association and collaboration between young people, women and social movements.
  • The differential of the practices is related in second place; with the singular forms, procedures, aesthetics and rituals, which have been developed by the communities to carry out conversations, processes of informed decision making and actions of influence on local authorities. In this context, the differential is centered on recognizing and mapping the aspects of each practice: How does the word circulate, what procedures are used to better “understand” the problems among all those involved, what role do bodies, images, symbols, other aesthetics play, how is the memory of what is said constructed, how are spaces distributed so that the conversation is conducive, how is time managed for the conversation, are decisions made, how is the conversation carried out, and how is it carried out?


It is that methodology, process, space and/or tool developed and implemented by communities and civil society organizations with the intention of convening spaces for conversation and decision making on issues of common interest; among community members and/or with local authorities in which it is intended to achieve some kind of collective influence.